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Managing User Accounts

To manage user accounts, you must be a member of the administrator role in order to access the Administration menu in the JReport Server console.

Before managing users, you need to first select the realm in which the users are. Then in the server console, point to Administration on the system toolbar, and then click Security > User from the drop-down menu to display the User page.

The following lists the user management tasks. To add or delete a user, you can also use URL commands directly.

• Creating a new user account
  1. Click the New User link. The New User dialog appears.

     

  2. Provide the name, full name, description, e-mail address, and password for the new user as required.
  3. To disable the user, select the Account Disabled checkbox.
  4. The password never expires by default. If you want to make it expire after specified days, select Expires in N days and specify in how many days the password will get expired.
  5. The password can be blank and its length is unlimited by default. To limit the minimum number of characters allowed in the password, check Minimum Length and input a number for the allowed length (the number should be between 0 and 20).
  6. By default, JReport will prompt the user to change the password after it gets expired or reset by the administrator. If you do not want such prompt for the user, uncheck Ask user to change the password after expired and Ask user to change the password after reset by administrator.
  7. To give the user the privilege of publishing resources to JReport Server or of viewing advanced resource properties information, select the corresponding checkbox.
  8. Click OK, the new user is then added to the user table, which consists of the following columns.

     Column Name	Description
     User Name	Lists the users' names. You can view and edit user properties in the Edit User dialog by clicking the underlined user names.
     Full Name	Displays the user's full names. Full name is a property of a user.
     Edit Roles	Edits the roles of the specified user. Click the underlined role(s) to edit the roles. Name Lists the name of the roles that the user holds. Built-in Shows whether the role is a built-in role. Remove Removes the specified roles from the role list. Add Roles Lists the roles that can be assigned to the user. Add Adds the specified roles to the user.
     Edit Groups	Edits the groups of the specific user. Click the underlined group(s) to edit the groups. Name Lists the name of the groups that the user belongs to. Remove Removes the user from the specified groups. Add Groups Lists the groups that the user can be added to. Add Adds the user to the specified groups.
     Authentication	Specifies users' authentication type: Local or LDAP.
     Control	Controls the users. The following commands are available: Auditing, Change Password, Preference, Delete.

• Modifying a user account
  1. In the user table, click the name of the user. The Edit User dialog appears.

     

  2. Edit the user information as required.
  3. When done, click OK to accept the changes.
• Searching for users
  On the search toolbar above the user table, type in the text of the user names you want to search for and the users containing the matched text will be listed. You can then click to specify the search options. The search toolbar treats the user names as strings and searches by consecutive text. To cancel the search operation, clear the text or click .
  • Highlight All
    Specifies whether to highlight all matched text.
  • Match Case
    Specifies whether to search for text that meets the case of the typed text.
  • Match Whole Word
    Specifies whether to search for text that looks the same as the typed text.
• Adding roles to a user
  A user can be assigned more than one role. A user that holds multiple roles has all the privileges that these roles have.
  1. In the user table, click the role(s) link of the user.
  2. In the displayed page, click the Add Roles link.
  3. In the role table, check the roles that you want to add to the user, then click the Add button.
  4. Click Security > User to return to the user table.
• Adding a user to groups
  A user can be assigned to more than one group. A user that belongs to multiple groups has all the privileges that these groups have. To add a user to some groups:
  1. In the user table, click the group(s) link of the user.
  2. In the displayed page, click the Add Groups link.
  3. In the group table, check the groups that you want to add the user to, then click the Add button.
  4. Click Security > User to return to the user table.
• Removing roles/groups from a user
  If you want to remove certain roles a user holds, or some groups a user belongs to from a user, follow the steps below:
  1. In the user table, click the role(s)/group(s) link of the user.
  2. In the roles/groups table of the user, check the roles/groups you want to remove, then click the Remove button.
  Once a role or group is removed from a user, the user will no longer have the privileges the role or group has.
• Auditing a specific user
  You can have the server to audit a user, and the resulting information will be written into the log files. To audit a user:
  1. In the user table, click the Auditing link of the user in the Control column. The Auditing dialog appears.

     

  2. Specify the events which you want to have audited for this user.
  3. Click OK to confirm the settings.
• Changing the password of a user
  1. In the user table, click the Change Password link of the user. The Change Password dialog appears.

     

  2. In the System Administrator Password text box, enter the password of the currently logged in user.
  3. Specify the new password for the user and confirm it by entering it a second time.
  4. Click OK to accept the changes.
• Setting user preferences
  1. In the user table, click the Preference link of the user. The Preference dialog appears.

     

  2. Specify the server preferences and Page Report Studio preferences for the user accordingly.
  3. Click OK to accept the changes.
• Deleting a user account
  If you find a user account is no longer required, you can delete it by clicking the corresponding Delete link in the Control column of the user table. However, the built-in user accounts, such as admin and guest, and users that hold roles other than the everyone role, or that belong to any group, cannot be deleted. A user cannot delete himself from the user table either.

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